Booking Your Vacation Stay at Villa Koukouvayia
“If you’re not sure how to spell “love,” try T-I-M-E.”― Anonymous
The information below will help you determine if Villa Koukouvayia will prove a perfect vacation partner for you, your friends, &/or your family. Scroll down to discover the villa’s occupancy capacities & rates, along with pricing & policy FAQs, current availability calendars for each home (and the entire estate itself), and a link to send us an inquiry and move your booking forward.
Occupancy Capacities & Available Configurations
As noted on a previous page, Villa Koukouvayia’s homes can shift from hosting lone travelers, couples and small families to larger groups, with nightly rates providing smaller groups an inexpensive stay, and easy supplements allowing larger groups to economically adjust costs to match specific lodging needs. To help you calculate the cost of a stay for your specific party, we’ve repeated the villa’s Lodging Capacities Table below.
(Click on table to zoom in)
Our goal is to be fair, transparent, and to avoid policy & charge surprises once you decide to stay with us. In the table below, you will find the rates across various seasons of the year for Villa Koukouvayia’s Main House (MH), Garden Suite (GS), Guest House (GH), as well as the entire villa estate (VKF). To calculate your stay, simply multiply the number of nights of your visit by the seasonal rate assigned to the home (or homes) you think will best fit your party. If bringing people beyond your chosen home’s Typical Occupancy (see table above), simply add €10 per extra person to the rate, and if your stay qualifies for a discount, reduce your figure by the applicable percentage. Finally, add the 15% mandatory lodging tax we must collect, and you will have your cost, as we charge no fees beyond the figures above. And you can rest assured that prior to any commitment you make to us, we’ll present you with a final, complete price that echoes your estimates or explains any difference.
(Click on table to zoom in)
Rental Policies & FAQs about Calculating Costs
Reservations that Bridge Across Multiple Rate-Season: When a stay includes multiple rate-seasons, we calculate each day according to its seasonal rate and simply add the two subtotals. This is also true for how to apply long-term discounts.
Currency: As our location demands, we operate and calculate all charges in Euros, but can accept USD payment if you wish. If paying in USD, our offer will reflect the IMF exchange rate on the day we make that offer. Assuming you accept within seven days, that rate will lock and not change, so there are no future surprises as your arrival date nears. And, we never charge ‘exchange fees’ beyond the IMF standard rate.
Minimum Stays: Preparing, stocking, and cleaning the homes before and after your stay form the largest of our labors-of-love here at the villa, so we must set minimum stays for each booking, with slight differences between the smaller Guest House (5 nights) and the larger Garden Suite, Main House, and entire estate (7 nights.) On your behalf, these minimums match our recommendations for a productive stay in the area, where less than a week significantly reduces the chance to enjoy a full range of the historical & recreational opportunities nearby. Of course, should your circumstances demand a shorter stay, we can welcome you for those fewer days but within the pricing of a minimum stay.
Security/Damage Deposits: We do hold a security/damage deposit, a separate amount from your reservation’s price. This deposit serves first to guarantee your chosen time, then changes upon your arrival into a fully refundable damage deposit. Because we set security/damage deposits low to reflect typical guests, we sometimes will increase them for groups that present a higher risk of damage, such as those bringing pets, etc. Assuming no major damage occurs, deposits are always returned within 7 days of your departure.
By the way, we never confuse ‘damage’ with ‘use.’ Yes, we assume you and your group will respect Villa Koukouvayia, but we also expect you to use the home you’ve rented and enjoy yourself during your stay. And we’ve been hosting groups long enough to understand that any gathering of happy people—particularly if happy children are part of the mix—will drop a glass or two. And while we don’t like broken glass, we do like it when you’re happy .
Savings over AirBnB, VRBO, and other 3rd-Party Sites: We promise you that booking directly through Koukouvayia.com will provide considerable savings. You’ll not only avoid the fees 3rd-party platforms charge you, but the higher rates we must put on those sites to cover fees that the platforms charge us.
Price Variations among 3rd-Party Sites: If you compare Villa Koukouvayia’s reservation prices between 3rd-party platform sites and the prices are different, that difference is due to a variation in their platform fees or policies, not us. We always put the same rates across all 3rd-party platforms we use. So, if you do want to rent through a 3rd-party site and find two prices, just choose the best one!
Policy Variations between 3rd-Party Sites and Koukouvayia.com: There are times 3rd-party platform policy and pricing options limit us or differ between platforms, but we strive to make all our policies parallel across all platforms, including our own.
Other Direct vs. 3rd-Party Differences: While booking with us directly will yield considerable savings, there are some features available from 3rd-party platforms that we cannot provide.
- Our standard method of payment is through direct bank to bank transfers as are common, free (and safe) in the EU, or a free e-Transfer service like Zelle. While the methods above are always effective for the actual task of payment, for customers who prefer to use a credit card to garner various card perks, points or rewards, or to use the card’s line of credit, we offer a CC option but add the processing company’s 3% surcharge onto the reservation to cover this extra cost.
- VRBO & AirBnB sometimes put only a ‘hold’ on your credit-card for the damage deposit, but we must have actual funds under our protection until your departure and the property’s been inspected. (On the plus side, we allow payment plans where the security deposit serves to hold your reservation, and final payments are paid later, and 3rd-party platforms withdraw the entire payment from your account immediately upon reserving.)
- While we will always work to refund cancelled stays and never charge a fee for this service, we can only do so to the degree we are able re-book your time. And while some 3rd-party sites do charge fees for cancellation, some also guarantee those refunds (minus fees) regardless of whether and when you cancel. Make sure you are comfortable with the policy of whichever platform (including ours) you use to book us.
Booking via 3rd-Party Sites: Of course, if you do prefer booking through a 3rd-party site, please do so! You can find Villa Koukouvayia’s homes at both VRBO & AirBnB using the following links:
If you do prefer booking through a 3rd-party site, you can find Villa Koukouvayia’s homes at the following links:
Check-In & Check-Out Times: Our standard arrival time is after 16:00 and departure is prior to 10:00. Although we only enforce those times when we have guests departing close to your arrival or arriving close to your departure, it’s a good idea to check with us before assuming an early arrival or a late departure will work. But if it won’t, we’ll always offer an early luggage-drop and/or late luggage-hold so you can hit the beach or do something enjoyable while waiting—either for us to ready your home, or the airline to ready your flight. In short, our promise to provide you a stress free stay includes a commitment to provide you a smooth arrival and departure.
Payment Plans: At minimum, reservations are secured with a payment of the appropriate security deposit described above, and with the actual reservation cost typically included in that payment or immediately following. For larger reservations (over €1,000, €2,000 & €3,000, respectively), we allow the remaining reservation costs to be paid out later in one (100%), two (50%+50%) or three (50%+25%+25%) payments received no later than 60 days prior to arrival.
Individual Bargaining over Standard Price: Although we understand your individual desire to get a “better-deal” than others, please understand that we don’t represent only you, but all our guests. As a result, we simply do not make individual “deals” that favor only those guests who happen to request special prices. If we did, we would be unfair to guests trusting that our prices represent our best effort to provide a good value, and who thereby fail to negotiate a lower price. Instead, we simply work hard to make sure our prices are low, with generous but standardized discounts for longer stays. And for anyone wondering about our value, we recommend they look around at comparable lodgings, and also read what other customers have said about their experience with us. Our testimonial page includes, unedited, every review ever written by our guests; and we are proud of the consistency with which they agree about the value of staying with us.
Smoking: We are set among groves & groves of olive trees, all beautiful but all susceptible to tragic fires. Smoking, therefore, is severely restricted, especially during the fire season of summer. Wet ashtray always, and always outside, verandas only, and only on non-windy days.
Click below to view the current schedule for each of the Villa Koukouvayia’s three residences and for the entire estate itself. (Remember, any item listed as an “Inquiry” remains potentially available, and we encourage you to share your interest in that time. 😊)